The District Disaster Information & Response Centre (DDI&RC) aims for an effective and realistic Disaster Management with fail proof communication, accurate databases in order to make optimal utilization of Men, Material and Resources to prevent the loss to lives as well as minimize the loss of property ensuring fastest restoration of the situations.


  • The DDI&RC is under control of the DC, which will be operational round the clock and is the nerve centre for the following activities.
  • To monitor   Co-ordinate and Implement the actions/activities for effective disaster responses as well as management of available resources.
  • In a disaster time the DDI&RC will operate under the central authority of the DC, exercising emergency power to issue directives to all departments to provide emergency response service.
  • DCR will co-ordinate with the State disaster response machinery like State Relief Commissioner and State Disaster Mitigation Authority for appropriate support and smooth flow of information.
  • The Control Room will be manned round the clock for emergency responses.
  • The DDI&RCwill be placed in the Emergency Section of the District Collectorate.

Staffing for District Disaster Information and Response Centre (DDIRC):

The Control Room will act as the nerve center office for the district to tackle the emergency situations and the staffs will coordinate with the line departments for timely response in Disaster Preparedness and Management at the District level. For Normal time and Emergency situations an Emergency Officer and two Support staff will be placed in the District Control Room. Apart from these permanent staffs other staff will support at the time of need on a temporary basis.

Contact No of DDI&RC Personnel

Sl No

Name of the Person

Contact No





Mr. Adilur Rahman



Mr. Sahar Ali


Emergency Response Structure

Sl. No.




Deputy Commissioner

  • Emergency Meeting
  • Overall disaster management.
  • Fixation of Responsibilities to different officials.
  • Instruction to block level Officials.



  • Interaction with Collector and other official
  • regarding situations.
  • Placement of Forces for relief operations.
  • Maintains of Law and Order.


Jt Director of HS

  • Stock and storage of medicine at different points as well as in sub points.
  • Charge distribution and deployment of different staffs for speedier health services.
  • Temporary Distribution points as well as setting up of delivery mechanism.
  • Vehicle deployment and establish of mobile Vans/ Ambulances.


Emergency Officer.

  • Control Room and allied functions.
  • Assist the DC.
  • Collection of statistics and compilation of reports and returns.



  • Collection & diversion of food and other materials for affected area
  • Stock positions at different locations.


Fire Officer
  • Deployment of Fire Brigade in case of Fire Accident



  • Requisition of vehicle
  • Allocation of duty to vehicle and issue POL



  • Information and Communication facilities.
  • Warning dissemination.
  • Setting of temporary installations for Communication



  • Allocation of duty to area to voluntary Organization after consultation with Collector.
  • Organizing Relief Materials for Resource Tracking.



  • Information sharing to line officials


EE, Irrigation

  • Updation of the situation

Scope of work for the DDI&RC

Normal Time Activity

The normal time activity of the DCR under the guidance of the Deputy Commissioner is to:

  • Ensure that all warning and communication systems, instructions are in working condition.
  • Receive information on a routine and regular basis from the departments on the vulnerability of the various Gram-panchayats and Villages to disaster
  • Receive reports on preparedness from the relevant district level departments and other departments, as per the formats. Based on these reports, the DCR will forward the Preparedness Measures details on behalf of the Collector to the Revenue Control Room, State Relief Commissioner, Revenue Divisional Commissioner and SDMA.
  • Upgrade and update District level disaster mitigation action plan according to changing scenarios in the district
  • Data bank updation and maintain an inventory of resources.
  • Update all information in the GIS.
  • Inform Emergency Operations Centre (EOC) under Relief Commissioner of any changes including updating of data bank and annexure
  • Monitor preparedness measures including simulation exercises undertaken by various departments
  • Ensure proper dissemination of DDMP at the district level, local level and disaster prone areas.
  • Identify appropriate NGOs/Civil society Organization, with their capacities who can be mobilized during the time of disaster and can be helpful in community level disaster preparedness.
  • Organize post-disaster evaluation and update DDMP accordingly.
  • Prepare reports and documents on district level disaster events and submit the same to EOC.

Warning or Occurrence of Disaster:

During Emergency  

  • Event tracking and early warning dissemination
  • To collect and transmit information regarding matter relating to natural calamity.
  • Mapping of vulnerable areas
  • Database on civil society organizations and their activities
  • Database on volunteers
  • Facilitate regular meetings of civil society organizations and issue updates
  • Flow of information to central control room in Special Relief Commissioner’s office and SDMA.
  • District level training of officials and NGOs in emergency response
  • Men and material management in emergencies with proper inventory management


To collect information on:


Person Responsible

Resources required- to be sourced from

Time frame and remarks.

Alert the Police force to be vigilant and take hold of the Law and order situations.

Messages to all P.S through VHF and Telephones

OICs, VHF Control, Telephone Operators

Proper functioning of the equipments.

Immediately upon receipt of warning

To arrest and take into custody the

Rumours mongers

Similar instruction to all PS and outposts

Staffs of the police department


Immediately upon receipt of warning

Deployment of force in the calamity Area

Delegate forces to the areas likely to

face any disaster.

Staffs of the police department


Alert fire brigade for action.

Contact the Fire officer.

Staffs of adjoining Fire Stations.


Calm down general public.

Give proper warning with careful use of

Word to prevent chaos among public.

Appropriate instruction to people


Disseminating warning of any sort.


Emergency Officer:

Publicity of warning received.

Through public address system.

News bulletins through DIPRO.

RTO, DIPRO, Station Director AIR

Jeeps with loudspeakers


Inform SRC and other district authorities

Prior collection of telephone numbers of all persons with disaster Mgmt Experience

Staff of emergency cell.

Computer, Stationery etc.

Normal times and updated at regular intervals

Alert all other depts. like CESCO, PHD, PWD etc,

Inform them about the gravity of the situation


Officials of all depts.


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